Minutes 01-12-2009

Eacypaa

Jan 12

West Islip

Start 7:52

Open: Serenity Prayer and Declaration of Unity

Committee Reports:

Secretary Report: Accepted

Treasury: Geo

Total in treasury: $7,941

Accepted

Hotels: Caroline

Committee met at hotel last Sat to tie up loose ends.

Bouncers/security needed

Outreach: Fred

Needs help with state outreach – get info from Fred

CO-chair position available (voting in new biz)

Next meeting this Weds w/Outreach  Jan 14 8:15 @ LCs

Special Events: Jessica/Brea

Next Event: This Sun 1/18 4-6 @ Phelps Lane – Service event with NECYPAA

Sub committee meeting 1/19 @ 7:00 @ Starbucks in WB

Jan 31 PJ party

Feb: To be discussed 2 events, dance and service event

Literature and Display: Joann

Working on program, some changes needed, final approval needed for printer by Jan 25^th

Meeting 1/14 w/Outreach

Program: John V and Sam

Finalizing program with literature and display

Meeting 1/14 w/Outreach

Merchandise: Meg

Met last week – discussed t-shirts, committee vests and tote bags

Will bring up during new biz

Alanon: Gordon

Has been handing out flyers, will also hand out at Nassau and Suffolk Quarterly Meeting

Will have 3 meetings, trying to get Alateen involved (only open for teens)

Registration: Clea

Will set up a stuff a day party  – tbd

92 total registrations

PI: At Large

Will vote in new chair during new biz

Web: Chris – in Vegas!

Hospitality: Dan

Needs hospitality volunteers, sent around signup sheet

Have table at Nassau Share – A- Day in April

See Dan for other service commitments through Nassau Intergroup (he’s the EACYPAA liason)

Needs to purchase gifts for speakers – need ideas

Needs co-chair  – during new biz

Needs costco membership to make frequent runs during conference

Entertainment: Eric

Bowling event for early arrivals Thurs March 12^th – Centereach AMF lanes 9:30 confirmed and booked

Next Tue 1/20 7:30 meeting at Southgate shopping center Starbucks

Co-chair: Grant

Spoke about service triangle

Chair: LC

Received updated mailing list for mailer, new price from printer to mail $1397

Some outside speaker s are being asked to be compensated for miles to get here

Voting in Chair/co chair for PI, hospitality and outreach co-chair

Follow all deadlines!! (deadline/schedule handed out to all host committee members)

New Biz:

Chair Commitments:

PI Chair: Doreen

PI Co-chair: Tara

Hospitality Co-chair: Bryan

Outreach Co-Chair: Robert

Friday night headliner entertainment motion:

Either a band or a DJ – motion approved to have a band on Fri night

Motion to have next Nassau 1/25 meeting at 4:00 (pending NI approval) w/pizza – approved

Motion to close at 10:15